Privacy Policy

Effective Date: January 2026

1. Information We Collect

Rudra Minds Nexus Private Limited (RMN) collects and processes payroll and employment-related information from clients and their employees as necessary for payroll processing and statutory compliance services. This includes:

Personal identification information (name, address, contact details)
Payroll information (salary, allowances, deductions)
Tax and statutory identification numbers
Bank account details for salary disbursement
Statutory compliance data (EPF, ESIC, Professional Tax)

2. How We Use Information

RMN uses collected information exclusively for:

Payroll computation and processing
Statutory compliance and regulatory filings
Generating required reports and documentation
Maintaining audit trails and compliance records
Platform security and fraud prevention

3. Data Protection & Security

RMN implements industry-standard security measures to protect data from unauthorized access, alteration, disclosure, or destruction. This includes encryption, access controls, and secure data handling practices. However, no security system is impenetrable, and RMN cannot guarantee absolute security.

4. Data Retention

RMN retains payroll and compliance data as required by applicable labour laws and regulations. Data is deleted or anonymized after the retention period unless legally required to be retained further.

5. Data Sharing

RMN does not share client or employee data with third parties except:

Government and regulatory agencies as required by law
Service providers necessary for payroll processing under confidentiality obligations
As required by court order or legal process

6. Client Responsibilities

Clients are responsible for:

Obtaining necessary consents from employees for data processing
Ensuring accuracy of data provided to RMN
Communicating any changes to employee information
Maintaining confidentiality of login credentials

7. Your Rights

To the extent permitted by applicable law, you may request access to, correction of, or deletion of your personal information. Please contact RMN to exercise these rights.

8. Changes to Privacy Policy

RMN may update this privacy policy periodically. Continued use of services constitutes acceptance of updated policy.

9. Contact Us

For privacy-related inquiries, contact RMN at info@rudramindsnexus.com.

This privacy policy is in addition to any data protection requirements under applicable law.